INDOOR TANNING ASSOCIATION, INC. PRIVACY STATEMENT
This statement outlines the policies and practices of the Indoor Tanning Association, Inc. ("ITA") regarding the collection and use of your personal information from (1) your membership in the ITA and (2) your visits to our website (at www.theITA.com) and your use of our other Internet services.
ITA has created this privacy statement to demonstrate our commitment to maintaining the privacy of our members, visitors to our website and users of our Internet services, and includes our policies for members and non-members of ITA.
ITA does not offer or sell products or services for purchase by children. If you are under thirteen years of age, you should not provide information to, ITA without the consent of your parent or guardian.
1. Changes to this Statement
This privacy statement will occasionally be updated to reflect new features and services or new privacy practices. The latest version will always be posted on our Web site at http://www.theita.com.
2. Information We May Collect and How We May Use or Distribute Your Information
a. General Website usage information
To monitor site usage and improve the quality of our website, we gather general information about the use of our site. We use web server logs and industry-standard website statistics software to count the number of users who visit our website and to count the number of views of particular pages, as well as to track other general statistics about our website. We do not track individual users' visits to our website.
At times ITA may share with third parties the aggregate, anonymous information about overall usage of our website and other services that we collect, in order to provide general information about our services, sell advertising, or establish sponsorships or other business relationships. We do not share any information about specific users.
b. Information Collected to Process Transactions
When visitors to our website or users of our other services apply for or renew membership, register for events, or sign up for services, we will collect information necessary to process the transaction. This may include your name, address, telephone and fax numbers, e-mail address, and credit card number or other payment information. This information is sent to us using a secure method, in order to assure that your private information is securely and safely transmitted. However, please understand that no one can give an absolute assurance that information intended to be maintained as private, whether transmitted via the Internet or otherwise, cannot be accessed inappropriately or unlawfully by third parties. We have taken and will continue to take reasonable steps to ensure the secure and safe transmission and of this kind of information.
Please see the section "Members' Information" for details of how we may use members' personal information collected during membership application or renewal.
c. Payment Method Information
Payment information is collected only to process a transaction and is discarded as soon as the transaction is complete. While being used to process the transaction, your payment information is stored in an encrypted format and reasonable measures are taken to ensure your payment information is not vulnerable to theft or interception. We will not store or distribute your payment information in a manner that is not necessary for processing a transaction.
d. E-mail Addresses
When you contact ITA, we may ask for certain information such as your member ID number, name, e-mail address, telephone number, or fax number. When collected for this purpose, the information is used solely to verify identity and to provide the requested assistance.
Please see the section "Members' Information" for details of how we may use members' e-mail addresses.
ITA will not distribute or sell the e-mail addresses of members or non-member website users to any third party.
e. Members' Information
Member Profiles are maintained for every active member of the ITA in our main membership database. This information includes information such as member ID number, name, firm/organization, address, telephone and fax numbers, and e-mail address.]
The personal information in Member Profiles may be used by ITA to distribute marketing or other materials by mail, fax or e-mail. Members can elect not to receive certain printed mailings from ITA, or not to receive any faxes from ITA, or not to receive certain e-mail notices from ITA. However, electing not to receive any of these communications may mean that you will not receive important notices about your membership, events, or services that may be useful to you. In addition, ITA may publish on its website or in promotional materials contact information (i.e. name, address telephone number and email address) of its members
If you are a member and wish to elect not to be included in any of these communications, please contact us using the methods listed at the end of this document.
f. Information Collected to Secure Access to Members Section
ITA may also collect a password, a username, or some other "security response" (which is a unique piece of personal information such as mother's maiden name) for each member who uses the online Members Section. We use this information to verify members' identities in order to prevent unauthorized access to members' personal information. ITA will not distribute members' passwords, usernames, or security responses to anyone, unless compelled by law. Only a small number of selected ITA employees have access to this information. This information is accessed only when necessary to provide technical support to members or diagnose or repair problems with the Members Section software.
ITA also allows members to elect to have the Members Section remember their login information between visits so they do not have to log in each time. This feature requires the placement of a small text file called a cookie (see next section) on the member's hard drive. The cookie tells the site that the member has logged in before. It does not actually contain the member's password or other login information.
If you do not want to accept cookies from our Web site or any others, most Web browsers have a setting to turn off the automatic acceptance of cookies. Use the Internet Options (in Microsoft Internet Explorer) or Preferences (in Netscape browsers) menu items to turn cookies off or receive warnings when cookies are sent to your computer. However, you should be aware that significant portions of our website will not function properly if you do not accept cookies.
h. Listserves and Newsletter Subscribers
ITA collects and uses the e-mail addresses of subscribers to our listserves (e-mail discussion groups) and newsletters for the purposes of sending the e-mail messages that comprise these services. We may occasionally send e-mail messages with surveys regarding these services or promoting other ITA services or events to subscribers. ITA will not share the e-mail addresses of listserve or subscribers with any third party, but listserve participants are advised in our listserve user guidelines, that our listserves are available to the public and therefore e-mail addresses and other information posted on our listserves are never private.
At the subscriber's sole discretion, the subscription record may also include the subscriber's name. ITA will not distribute to third parties the name information that may be gathered as part of listserve or subscriptions.
ITA also counts the number of subscribers to our listserves and publications and tracks the volume of messages sent to the listserves.
For more information on the use of our listserves, please refer to our listserve usage guidelines available on our website.
i. Business Transfers
In the unlikely event that ITA or substantially all of the assets of ITA are acquired by a third party in a dissolution proceeding or otherwise, it is possible that personal information of members [and non-member website users] would be one of the assets transferred. In such an event, ITA would endeavor to assure that our privacy policies and practices are maintained.
3. Links to Other Web Sites
ITA's website and/or electronic publications contain links to other websites. ITA is not responsible for the privacy practices or the content of these other Web sites. Please check with the other sites to determine their privacy policies.
4. Our Data Security Measures
We have implemented reasonable procedures to prevent unauthorized access to the data we maintain or collect. However, ITA cannot guarantee that unauthorized access or disclosure or information will never occur.
ITA may disclose personal information if required to do so by law or if ITA believes that such action is necessary to comply with legal process. If the information ITA receives is, in ITA’s sole discretion, harmful, obscene, threatening, criminal or has criminal implications, ITA reserves the right to use, disseminate, or store this information as ITA deems appropriate, in ITA’s sole discretion.
6. Contacting ITA About Privacy Issues
If you have submitted personally-identifiable information to ITA and would like to change or delete that information, please contact us.
Please contact us:
By e-mail atmailto:firstname.lastname@example.org
By phone at 888-377-0477
By fax at 202-367-2142
By mail at:
Attn: Website Privacy
Indoor Tanning Association, Inc.
2025 M St, NW Suite 800
Washington DC 20036